Kiai Echo

Description

The Kiai Echo is the AJJF's primary method of contact with its registrants.

Individual registrants are encouraged to share their views and knowledge with others by submitting articles to the Kiai Echo.

Further Information

The Kiai Echo is the newsletter of the American Judo & Jujitsu Federation.

The newsletter is scheduled to be published four times a year, in January, March, June, and September.

A. Submissions must be received by the following dates to be included in the subsequent issue.

1. December 1st for the January issue
2. February 15th for the March issue
3. May 15th for the June issue
4. August 15th for the September issue

B. Commercial Advertising

1. Space is available on request
2. Contact the Manager of Kiai Echo for current rates.

C. Copyright

1. All articles, photographs, and illustrations are the property of the Kiai Echo and may not be reproduced elsewhere without written permission of the Kiai Echo and the author(s).

D. Subscriptions

1. One subscription per issue is free to each registrant of the AJJF.
2. The Kiai Echo is available to non-registrants at a rate of $15/year or $4/issue.

E. Submissions

1. Please submit articles via e-mail or computer disk.
   1. Contact the Manager of Kiai Echo for other options for submissions.
2. Photographs
   1. Black and white photographs are preferred, but color will be accepted.
   2. All photographs submitted need to be scanned and reprinted.
   3. Photographs will be returned if you write your name and address on the back.

Forms

• Kiai Echo Activity Report Sheet

Contacts

• Manager of Kiai Echo

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Publishing the Kiai Echo

I. Text

1. A. Sources are everywhere. Save everything. Back up articles. Solicit Articles. Don't ever think that you don't have material, it is everywhere.

II. Photography and Artwork

1. Coordinate with the many people who take pictures. Cultivate and utilize their work.
2. Inventory and save all photos and write information on back. Return photos when possible.
3. Photos need to take a different route than text during layout.
   1. To make a photo "camera ready" for publication a process of color separation is involved and must be done correctly for good results.
   2. Check into "Photoshop" software.
4. Find friends who draw or sketch and ask them to do some work for you. Credit them in the Kiai Echo. Save the original - save everything! - reproduce on a laser printer with strong DPI. Make copies and file them.

III. Equipment

1. Relational database is essential.
2. Answering machine is essential.
3. FAX machine is necessary.
4. E-mail is starting to be used, possibly this will become more popular in future years.
5. Desk Top Publishing Set-Up (AJJF does not currently provide.)
   1. Home computer
      At least 32M ram and 1 GB hard drive.
      Laser Printer for final output to printers
   2. Software currently preferred:
      Pagemaker 5.0; Quark Express; Microsoft Publisher; Microsoft Word; SuperPaint or Adobe Illustrator; Photoshop.
6. A scanner would be very helpful.
7. Miscellaneous equipment: Video Printer; Still Cameras; Cassette Audio Recorder.

IV. Printing

1. Check prices of local printers.
2. Develop a good relationship with your printer.
3. Some printers will also mail - a big convenience, although more expensive.

V. Shipping

1. Obtain a non profit and bulk rate status with your local post office.
   1. Need letter of tax exemption from the AJJF Treasurer and copies from the AJJF School Handbook of certain documents.
   2. You will be given a permit number and indesia to layout for the back page of the ECHO.
2. Coordinate with AJJF Administrator of Central Office.
   1. Get mailing labels as well as a printout for you to keep. People will call when they do not get an issue, and you can check their status - address and expiration - on the printout.
   2. The AJJF mailing list changes approximately 10 % per month!

VI. Finances

1. Contact the AJJF Treasurer to arrange for payment.
2. Set up a checking account in a local bank to be used only for the Kiai Echo. Keep it separate from your personal finances.
3. At this date, printing and mailing cost about $1,500.00 for a 20 page issue.
   1. You will need more money for the other costs - stationary, halftones, scanning, etc.

VII. Copyright

1. Give credit to contributors.
2. Get permission to reprint, if it has been printed elsewhere.

VIII. Personnel

(Traditionally, many jobs overlap . . .)

1. Editor
2. Design and layout.
3. Proofreader - never underestimate the necessity of good proofreading.
4. Photographers
5. Artist
6. Data Entry - typist
7. Writer

IX. Communication

1. Make sure everyone gets a copy of the Kiai Echo who should get one.
   1. Keep a few extra copies - people will call when they do not receive.
2. Develop a good relationship with the AJJF Central Office.
   1. People will send you address changes - forward to Central Office.
   2. Some will call Central Office asking for a Kiai Echo, Central Office will forward to you.
3. Get the first run from the printer and thoroughly proof it before running the entire job.
   1. Send a copy to a representative of the Board of Professors for additional proofreading and approval before printing the entire issue.